Corporate Business Committee

Thursday 7 September 2000 at 3.00 pm

Present:  Provost Roach, Councillors Jackson, McCabe, McCormick, Moody, Nimmo, O'Rourke and Robertson (Y).

Chair:  Councillor Robertson (Y) presided.

In attendance:  Depute Chief Executive, Mr G Douglas (for Director of Legal & Support Services), Director of Information Services, Director of Resource Services, Head of Personnel Services and Mr A Gerrard (for Head of Property Services).

The following paragraphs are submitted for information only, having been dealt with under the powers delegated to the Committee.

781

Management Rules for Public Libraries

781

There was submitted a report by the Director of Information Services advising that at the May meeting of the Committee (para 499) authority was delegated to the Director of Information Services to carry out a public consultation exercise on the Management Rules for Public Libraries and seeking approval to adopt the Management Rules as outlined in the report.

Resolved on the motion of Councillor Robertson (Y) seconded by Councillor McCormick that "THE INVERCLYDE COUNCIL, incorporated under the Local Government etc (Scotland) Act 1994, RESOLVE TO MAKE as they HEREBY MAKE a Resolution under Section 112 of the Civic Government (Scotland) Act 1982 to adopt the Management Rules for Public Libraries to apply to the provision of Library Services by the Council in Library Premises in Inverclyde, a copy of which Management Rules form a supplement to the principal minute hereof"; and that the Director of Information Services be authorised to take all necessary action in connection therewith.

782

Financial Management Information System

782

There was submitted a report by the Director of Information Services advising on the progress on the development of a Commitment Accounting System and integrated Financial Management Information System (FMIS) and outlining the proposed future phases of FMIS and the need for additional resources.  (Provost Roach entered the meeting during consideration of this item of business).

Decided:

(1)   that the Committee support the adoption of a Council-wide Financial Management Information System across all service areas;

(2)   that the developments to date, namely Financial Management Information System 1.0 and Commitment Accounting System be noted;

(3)   that it be remitted to the Director of Information Services to explore the possibility and practicality of entering into arrangements with Magic Software Enterprises UK Ltd for the development of partnership working and framework agreements for ÷RAD systems development and that thereafter a report be submitted to the Committee;  and

(4)   that the Committee agree the commitment of IT capital funding to a medium to long-term RAD systems development programme.

783

Standing Restricted List of Tenderers - General Goods, Materials and Services

783

There was submitted a report by the Director of Legal & Support Services seeking approval for the adoption of a Standing Restricted List of Tenderers for the supply of General Goods and Services compiled in accordance with Contract Standing Orders.

Decided:

(1)   that the Committee approve the Standing Restricted List of Tenderers for the supply of General Goods, Materials and Services as detailed in Appendix 1 to the report;

(2)   that authority be delegated to the Director of Legal & Support Services to add companies to the list who have provided a satisfactory application, details of any such additions to be the subject of a report to the Committee at intervals not exceeding six months;

(3)   that the intended procedure concerning the use of the list be noted;  and

(4)   that details of locally based companies who have been approved for inclusion on the Standing Restricted List of Tenderers be provided to the Greenock Chamber of Commerce for information purposes.

784

Economic Development Services - Property Services:  Review of Post of Senior Technician (Civil Engineering)

784

There was submitted a report dated 17 August 2000 by the Director of Resource Services on recommendations arising from a review of a post of Senior Technician within Property Services.  The report advised that the cost of the proposal was £1,180, including employers' costs, and could be met from Property Services' employee budget.

Decided:  that the post of Senior Technician (Post No 01047) at salary grade Technical 4/5 (£17,322-£21,636) be deleted and replaced by a post of Civil Engineer at salary grade PO1/3 (£22,083-£25,425).

785

Social Work & Housing Services - Youth Crime Review:  Staffing Implications

785

There was submitted a report dated 21 August 2000 by the Director of Resource Services on a remit from the Social Work & Housing Committee recommending the establishment of a post of Social Worker (Youth Crime) at salary grade QSW (£17,322-£22,083).  The report advised that the cost of the proposal was £23,100, including employers' costs, and could be met from additional funding allocated from the Scottish Executive through the Children's Services Development Fund.

Decided:  that a post of Social Worker (Youth Crime) at salary grade QSW (£17,322- £22,083) be established.

786

Social Work & Housing Services - Social Work (Addiction) Criminal Justice - Staffing Implications

786

There was submitted a report dated 21 August 2000 by the Director of Resource Services on a remit from the Social Work & Housing Committee recommending the establishment of a post of Social Worker (Addiction) at salary grade QSW (£17,322-£22,083).  The report advised that the cost of the proposal was £23,100, including employers' costs, and could be met from the non-core component of the Criminal Justice Grant allocation.

Decided:  that a post of Social Worker (Addiction) at salary grade QSW (£17,322-£22,083) be established.

787

Social Work & Housing Services: Supporting People Programme - Staffing Implications

787

There was submitted a report dated 29 August 2000 by the Director of Resource Services recommending the establishment of a post of Lead Officer to co-ordinate the implementation of the Supporting People Programme.  It was noted that funding from the Scottish Executive for the post was anticipated but not confirmed.

Decided:

(1)   that, subject to provision of funding, a post of Lead Officer (Supporting People Programme) be established on salary grade AP5 (£19,827-£21,636);  and

(2)   that the matter be referred to the Policy & Strategy Committee for consideration of the financial implications.

788

COSLA - Scottish Office Joint Staffing Watch (June 2000)

788

There was submitted a report dated 18 August 2000 by the Director of Resource Services advising of the workforce profile of Inverclyde Council as at 10 June 2000.

Noted

789

Capital Programme 1999/2000 & 2000/2001 - Technical Progress

789

There was submitted a report dated 15 August 2000 by the Depute Chief Executive advising of the technical progress of the Capital Programme 1999/2000 and 2000/2001.

Decided:

(1)   that the technical progress of the Capital Programme 1999/2000 and 2000/2001 be noted;  and

(2)   that the Committee approve the following expenditure increase in terms of the relevant financial regulations:-

Project                                                                                                                Effect on

                                                                                                                           Expenditure

Refurbishment (Third Floor Southwest Wing) - Greenock Municipal

Buildings

Additional vinyl flooring works at third floor lift exit area to allow

finishing works to be completed in accordance with the corporate image                                                                                                                           £1,500 increase

790

Capital Programme 2000/2001 - Financial Position

790

There was submitted a report dated 21 August 2000 by the Director of Resource Services on the financial position of the Capital Programme 2000/2001.

Noted

791

Revenue Budget 2000/2001 - Monitoring Report

791

There was submitted a report dated 23 August 2000 by the Director of Resource Services on the position of the Revenue Budget 2000/2001 as at 26 July 2000.

Decided:

(1)   that the Committee note that a detailed report on the projected Janitorial overspend will be submitted to the next meeting of the Committee;  and

(2)   that the Committee otherwise note the current position of the Revenue Budget.

It was agreed in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, that the public and press be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item.

Item

Paragraph(s)

Schools Security Contract Programme 2000/2001

6 & 9

Contract for NESI Traffic Equipment Maintenance

6

Lease of Land at Parklea Playing Fields

2, 6 & 9

792

Schools Security Contract Programme 2000/2001

792

There was submitted a report by the Depute Chief Executive seeking approval to agree the assignation of the Schools Security Contract Programme 2000/2001 between Scottish Power plc and Alstom Network Services.

Decided:

(1)   that the current position with regard to the contract be noted;

(2)   that the contract assignment between Scottish Power and Alstom Network Services be agreed in accordance with the terms and conditions as outlined by the Director of Legal & Support Services;  and

(3)   that Alstom Network Services be included on the Council's Approved Contractors List.

793

Contract for NESI Traffic Equipment Maintenance

793

There was submitted a report dated 5 September 2000 by the Depute Chief Executive advising of the use of emergency powers procedure under Standing Order 66(a) to allow specialist contractors to be included in the tender list for the ¸NESI - Traffic Equipment Maintenance Contract.

Noted

794

Lease of Land at Parklea Playing Fields

794

There was submitted a report dated August 2000 by the Depute Chief Executive advising on an application received from Parklea Association Branching Out seeking approval to enter into a long-term lease for the land at Parklea Playing Fields.

Decided:

(1)   that, subject to grant of Superior's consent, a 20-year lease to Parklea Association Branching Out be approved at an initial rental of £1,900 per annum on terms and conditions as are considered suitable by the Director of Legal & Support Services in consultation with appropriate Officers;  and

(2)   that it be remitted to the Director of Community & Protective Services to examine the funding options in respect of the lease obligations.