731 IT SECURITY POLICY 731

SUBMITTED: Report by the Executive Director Legal, Information & Support Services recommending adoption of the documents “IT Security Policy” and “E-Mail and Internet Access Guidance Notes” which contain the Policy and Procedures in relation to ensuring that the use of computer equipment within the Council removes unnecessary risk to Council systems and the data contained therein.

DECIDED: That the Committee agree to the adoption of the “IT Security Policy” and “E-Mail and Internet Access Guidance Notes” for implementation.

732 MANAGING ATTENDANCE: ABSENCE STATISTICS 732

1 JANUARY TO 4 APRIL 1999

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services advising the Committee of the Council’s absence statistics for the period 1 January to 4 April 1999.

NOTED

733 IMPLEMENTATION OF SINGLE STATUS AGREEMENT 733

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services advising the Committee on the implementation of the Single Status Agreement which became effective on 1 July 1999 and seeking adoption of the agreement.

DECIDED:

(a) That the provisions laid down in the Red Book be adopted; and

(b) That the Committee note that progress reports on the implementation of the Single Status Agreement will be submitted to the Committee from time to time.

734 CHRISTMAS AND NEW YEAR HOLIDAYS 1999 734

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services recommending arrangements for the 1999 Christmas and New Year holidays.

DECIDED:

(a) That the Committee approve the proposals contained in paragraph 4.1 of the report;

(b) That it be remitted to the Executive Director Resource Services to submit a report on proposals for future Public Holidays including those at the Christmas/New Year period; and

(c) That it be remitted to the Executive Director Resource Services to submit a report dealing with the implications for the Council of any agreements reached by the Scottish Joint Council.

735 COSLA - SCOTTISH OFFICE JOINT STAFFING WATCH (JUNE 1999) 735

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services advising the Committee of the workforce profile of Inverclyde Council as at 12 June 1999.

NOTED

736 EDUCATION SERVICES - KELLY STREET PRE-SCHOOL DEVELOPMENT STAFFING 736

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services advising of the use of the emergency powers procedure as set out in Standing Order 66(a) to approve the establishment of posts within the Kelly Street pre-school development.

NOTED

737 WATERFRONT LEISURE COMPLEX - STAFFING 737

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services recommending the establishment of a post of Clerical Assistant within the Waterfront Leisure Complex, Greenock.

DECIDED:

(a) That the Committee agree to the establishment of a post of Clerical Assistant on Grade GS1/2 (£8,376-£11,313); and

(b) That the post of Guest Relations Assistant be deleted from the manual worker establishment of the Waterfront Leisure Complex.

738 LEISURE SERVICES - POST OF SWIMMING DEVELOPMENT OFFICER 738

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services recommending the establishment of a post of Swimming Development Officer to develop swimming within Inverclyde in partnership with the Inverclyde Amateur Swimming Club.

DECIDED: That a post of Swimming Development Officer be established on Grade AP2 (£13,215-£14,337) for a temporary period of two years.

739 EDUCATION SERVICES: EARLY YEARS AND CHILD CARE STRATEGY - 739

STAFFING IMPLICATIONS

SUBMITTED: Report dated 19 July 1999 by the Executive Director Resource Services recommending staffing proposals in respect of the implementation of the Council’s Early Years and Child Care Strategy.

DECIDED: That the report be remitted for consideration in the first instance by the Education Services Committee in accordance with this Committee’s previous decision.

740 MAJOR REPAIRS PROJECTS 740

SUBMITTED: Report dated July 1999 by the Depute Chief Executive advising the Committee of the need for a legal commitment to be given by the Policy and Strategy Committee to undertake certain additional projects within the Major Repairs Budget 1999/2000 as listed below:-

740 Category 1 740

Priority

Location

Description

Value

Reservoirs

Completion of 1998/99 works

£23,000

(This is the balance of funding required from the Major Repairs 1999/2000 Allocation.)

Category 2

Priority	Location	Description	Value
11	All Council property	(Escape signs Phase 1)	£25,000
15	Port Glasgow Town Hall	(Bay window conc. repairs)	£13,000
16	Greenock Town Dam	(Spillway repairs to concrete and new railings)	£25,000
17	Oakfield Primary School	(Concrete repairs)	£11,000
18	St John’s Primary School	(Concrete repairs)	£11,000
21	Moorfoot Primary School Janitor’s House	(Replacement porch etc)	£12,000

Category 3

Priority	Location	Description	Value
8	Reservoirs by Transportation & Roads	(General maintenance)	£30,000
12	Hardridge/Dowries Farms	(Water treatment systems)	£10,000
20#	Kilmacolm Cemetery	(Renew water supply to house)	£15,000

# Property currently being reviewed as part of the Corporate Property Assessment.

DECIDED:

(a) That it be remitted to the Policy and Strategy Committee to approve the making of a legal commitment in respect of the projects as detailed; and

(b) That the Committee homologate the decision to commit to those projects in Category 3 as listed above.

741 ACCOMMODATION WORKS PROJECTS 741

Priority

Location

Description

Value

Cathcart House

Works to comply with Landlord’s Schedule of Dilapidations

£45,000

DECIDED: That it be remitted to the Policy and Strategy Committee to approve the making of a legal commitment in respect of the project as detailed.

742 CAPITAL PROGRAMME 1998/99 & 1999/2000 - TECHNICAL PROGRESS 742

SUBMITTED: Report dated 9 July 1999 by the Depute Chief Executive on the technical progress of the Capital Programme 1998/99 and 1999/2000.

NOTED

743 CAPITAL PROGRAMME 1999/2000 - FINANCIAL POSITION 743

SUBMITTED: Report dated 15 July 1999 by the Executive Director Resource Services on the current position of the Capital Programme 1999/2000.

NOTED

744 REVENUE BUDGET 1999/2000 744

SUBMITTED: Report dated 20 July 1999 by the Executive Director Resource Services on the current position of the Revenue Budget 1999/2000 as at 23 June 1999.

NOTED

745 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 745

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Mobile Telephone Contract 6

Cabling in Social Work Offices 6

Housing Services - Report by Benefit Fraud Inspectorate - Staffing 1

Implications

Personnel Services: Grading of Post 1

Staffing Amendments - Housing Services and Building Services 1

Relocation of WRVS: Inverkip Street, Greenock 2, 6 & 9

Major Repairs: Greenock Municipal Buildings Heating Phase 5 6 & 8

Housing Services - Graphic Design Work 6

Disposal of Premises to Sitting Tenant 2, 6 & 9

Old Folks Home, Ardgowan Square, Greenock

The Stewart Centre: Outstanding Loan 6 & 8

Scottish Homes Joint Strategic Agreement: Establishment of Residential 8 & 12

Developments for Community Care Services

Drumfrochar Industrial Estate, Greenock - Extension of Lease 2, 6 & 9

Shop Premises: Larkfield Road, Gourock - Renewal of Lease 2, 6 & 9

746 MOBILE TELEPHONE CONTRACT 746

There was submitted a report by the Executive Director Legal, Information & Support C

Services on a proposed change to the existing mobile telephone supply contract. The Committee agreed, following a vote, that the mobile telephone supply contract be made the subject of competitive tenders, all as detailed in the Appendix.

747 CABLING IN SOCIAL WORK OFFICES 747

There was submitted a report by the Executive Director Legal, Information & Support Services detailing proposed network cabling works required within Social Work Offices and the Committee agreed to take action, all as detailed in the Appendix.

748 HOUSING SERVICES - REPORT BY BENEFIT FRAUD INSPECTORATE - 748

STAFFING IMPLICATIONS

SUBMITTED: Report dated 21 July 1999 by the Executive Director Resource Services recommending alterations to the grades of two posts within Housing Services.

DECIDED:

(a) That the regrading of the post of Assistant Benefit/Rent Accounting Officer (post no. 30053) and the post of Fraud Officer (post no.30212) from Grade AP4 (£16,770-£18,609) to Grade AP5 (£19,194-£20,946) be approved; and

(b) That the Committee note that there are no other alterations to the report previously agreed in principle by the Committee at its meeting on 22 April 1999 (para 454).

749 PERSONNEL SERVICES: GRADING OF POST 749

There was submitted a report by the Executive Director Resource Services on the regrading of C

a post within Personnel Services. The Committee agreed, following a vote, that the post be regraded, all as detailed in the Appendix.

750 STAFFING AMENDMENTS - HOUSING SERVICES AND BUILDING SERVICES 750

There was submitted a report by the Executive Directors Social Work & Housing Services and C

Resource Services recommending a proposed management structure for Housing and Building Services. The Committee agreed, following a vote, that the staffing amendments be approved, all as detailed in the Appendix.

751 RELOCATION OF WRVS: INVERKIP STREET, GREENOCK 751

SUBMITTED: Report dated 14 July 1999 by the Depute Chief Executive on the proposed relocation of the WRVS from the former Church Hall at 2 Ardgowan Street, Greenock to shop premises at 29A Inverkip Street, Greenock.

DECIDED: That the relocation of the WRVS from the former Church Hall at 2 Ardgowan Street, Greenock to shop premises at 29A Inverkip Street, Greenock be approved on the terms and conditions as outlined in the report and that the shop be regarded as an operational property.

752 MAJOR REPAIRS: GREENOCK MUNICIPAL BUILDINGS HEATING PHASE 5 752

SUBMITTED: Report dated July 1999 by the Depute Chief Executive on 5 tenders received for Phase 5 of the Heating Works at Greenock Municipal Buildings.

DECIDED:

(a) That it be remitted to the Director of Central Services to accept the lowest tender, that by Mackintosh Brothers Ltd in the corrected sum of £139,626.27, to be contained within the overall Major Repairs Allocation and that the revised project cost estimate of £154,000 be approved; and

(b) That it be remitted to the Policy & Strategy Committee to approve the making of a legal commitment in respect of the additional expenditure of £34,000 for this project from the Major Repairs Allocation.

753 INVITATION OF TENDERS: HOUSING SERVICES - GRAPHIC DESIGN WORK 753

SUBMITTED: Report dated 19 July 1999 by the Executive Director Social Work & Housing Services requesting the Committee to homologate the issue of tenders to 3 contractors for specialist graphic design works.

NOTED

754 OLD FOLKS HOME, ARDGOWAN SQUARE, GREENOCK 754

DISPOSAL OF PREMISES TO SITTING TENANT

There was submitted a report by the Depute Chief Executive on the disposal of premises in Ardgowan Square, Greenock and the Committee agreed to take action, all as detailed in the Appendix.

755 THE STEWART CENTRE: OUTSTANDING LOAN 755

There was submitted a report by the Executive Director Resource Services on the current position with regard to the Stewart Centre, all as detailed in the Appendix.

756 SCOTTISH HOMES JOINT STRATEGIC AGREEMENT: ESTABLISHMENT OF 756

3 RESIDENTIAL DEVELOPMENTS FOR COMMUNITY CARE SERVICES

SUBMITTED: Report dated 4 August 1999 by the Executive Director Legal, Information & Support Services on a recommendation from the Social Work & Housing Committee on the current progress relative to the development of three residential units for community care services and requesting that the Committee approve the transfer of those sites identified in the report at nil cost.

DECIDED: That the Committee approve the proposed disposal of sites at Regent Street/ Trafalgar Street and Holmscroft Street following on approval of the Social Work & Housing Committee.

757 UNITS 1-4 DRUMFROCHAR INDUSTRIAL ESTATE, GREENOCK - 757

EXTENSION OF LEASE

SUBMITTED: Report dated 3 August 1999 by the Depute Chief Executive on a request from the existing tenant, Renfrewshire Electronics Ltd, to extend the current lease of the premises at 1-4 Drumfrochar Industrial Estate, Greenock.

DECIDED: That it be remitted to the Depute Chief Executive to offer the lease of the premises at 1-4 Drumfrochar Industrial Estate, Greenock to Renfrewshire Electronics Ltd on the basis of a rental of £32,000 per annum for a further period of two years with an option in favour of both parties to terminate the lease after one year on giving the other party three months written notice of their intention to do so and that all other terms and conditions currently enjoyed by Renfrewshire Electronics Ltd continue.

758 SHOP PREMISES: 61 LARKFIELD ROAD, GOUROCK - RENEWAL OF LEASE 758

SUBMITTED: Report dated 7 July 1999 by the Depute Chief Executive on a request from the existing tenant, Mr Akbar Ali, to renew the lease of the premises at 61 Larkfield Road, Gourock.

DECIDED: That it be remitted to the Depute Chief Executive to offer the lease of the premises at 61 Larkfield Road, Gourock to Mr Ali on the basis of a period of 21 years at a rental of £4,150 per annum subject to five-yearly reviews, on the appropriate terms and conditions.