988 OPERATION OF FINANCE UNIX COMPUTER 988

SUBMITTED: Report dated 3 September 1998 by the Director of Information Technology advising the Committee on issues which have arisen with regard to the Finance UNIX computer.

NOTED

989 REVIEW CORE SYSTEMS (YEAR 2000) REPORT 1 989

SUBMITTED: Report dated 3 September 1998 by the Director of Information Technology advising the Committee on (i) the findings to date of a review of core systems by IT Services, (ii) the implications of the year 2000 date change for Core Systems and (iii) recommending an approach for dealing with issues arising from the year 2000 review on Core Systems.

DECIDED: That the Committee:-

(i) approve the preferred options for achieving year 2000 compliant Finance Systems;

(ii) agree the allocation of £70,000 from IT Services Capital Programme 1998/99 for the purpose of achieving year 2000 compliant Finance Systems; and

(iii) note the terms of the report.

990 COSLA CERTIFICATE FOR ELECTED MEMBERS 990

SUBMITTED: Report dated 8 September 1998 by the Director of Personnel Services advising the Committee on the Certificate for Elected Members which has been developed by COSLA, to provide Elected Members with a properly accredited training and development scheme which aims at complementing training and development which may be provided at a local level.

DECIDED: That the Committee note the terms of the report and agree that the Director of Personnel Services discuss the matter with the Leaders of the various political groups within the Council.

991 THE WORKING TIME DIRECTIVE 991

SUBMITTED: Report dated 8 September 1998 by the Director of Personnel Services advising the Committee of the terms of the Working Time Directive and outlining the implications for the Council arising from its implementation.

DECIDED:

(a) That the contents of the report be noted; and

(b) That the Committee note that a further report may be submitted in the event that any action is required following the outcome of an audit of Inverclyde Council's workforce.

992 CLOSURE OF FYFE SHORE DEPOT 992

SUBMITTED: Report by Head of Operations (Building and Roads Services) advising the Committee that the planned closure of the Fyfe Shore Depot will not proceed during 1998/99.

DECIDED: That the Committee note:-

(i) that Building Services will continue to use the depot facility at Fyfe Shore for the remainder of 1998/99 and beyond and that the proposed savings of £13,680 due from its closure will not be realised;

(ii) that it is anticipated that other efficiency savings and improvements in performance will be realised during 1998/99 and will replace the shortfall applicable to the closure of Fyfe Shore Depot;

(iii) that discussions with the Head of Property Services will continue to ascertain future accommodation needs; and

(iv) that a further report on the progress of the closure of Fyfe Shore Depot will be submitted to Committee in due course.

993 ACCOMMODATION WORKS 1997/98 993

SUBMITTED: Report dated 8 September 1998 by the Head of Property Services advising the Committee of the accommodation works undertaken as part of the accommodation allocation for 1997/98 and requesting that the Committee approve the undertaking of the works as outlined in the report.

DECIDED:

(a) That the Committee homologate the undertaking of the accommodation works as listed in the report and note the method of undertaking the works; and

(b) That it be remitted to the Head of Property Services to submit a further detailed report on the procedure followed and actual costs incurred in carrying out the accommodation works to the next meeting of the Committee.

994 ACCOMMODATION WORKS 1998/99 994

SUBMITTED: Report dated 8 September 1998 by the Head of Property Services detailing a list of accommodation works which require to be carried out in 1998/99 and listing the projects in order of priority with the estimated costs.

DECIDED:

(a) That it be remitted to the Director of Central Services to invite tenders for the list of accommodation works listed in the order of priority set out in the report;

(b) That the Committee approve that where the tender returns are within 10% (greater than) of the estimate given in the report that authority be delegated to the Director of Central Services in consultation with the appropriate Officers and after consultation with the Convener, Vice-Convener and a Member of the Minority Groups to accept the lowest tender in each case;

(c) That authority be granted to the Head of Property Services to adjust the priorities given in the report in order that the works may be progressed by maintaining a continuous assessment of the said priorities and pursuing the requirements of the Council and Best Value; and

(d) That the number of projects issued for tender and subsequently accepted be subject to the cost limit of £550,000 (being the allocation for accommodation works in the 1998/99 financial year) as follows:-

994.00	Priority	Location	Description		Value	994
	1		Minor Accommodation Works (outlined in Appendix to the report)		£55,000
	2	Greenock Municipal Buildings Housing Benefit Office First Floor West Finance First Floor Grand Corridor Area IT Offices	Computer Infrastructure Works Enabling works Computer cabling Enabling works Computer cabling Enabling works Computer cabling Enabling works Computer cabling Enabling works Computer cabling Total:	£10,000 £4,000 £17,000 £5,000 £16,000 £5,000 £8,500 £3,000 £2,500 £2,000	£73,000
	3	Computer Room Greenock Municipal Buildings	Air conditioning (contribution) Enabling works Total:	£34,000 £42,000	£76,000
	4	Greenock Municipal Buildings	Computer Network Enabling Works (allowance)		£20,000
	5	St Columba's High School	Contribution to Demolition Works Dining block (Education Services Committee)		£22,000
	6	Greenock Municipal Buildings First floor lift lobby etc Town Hall Yard Town Hall Yard Town Hall SW Stairwell SW Stairwell SW Stairwell SW Stairwell	Completion of 1997/98 Accommodation Works Finishes etc Lighting and electrical Builderwork to make safe Disabled Access Handrail completion & signage Flooring (landings) Lighting Decoration Total:	£8,500 £4,000 £5,000 £12,000 £6,000 £7,000 £6,000 £5,000	£53,500
	7	Greenock Municipal Buildings (Basement)	Security System		£30,000
	8	Greenock Municipal Buildings - District Court Accommodation	Office Relocation		£45,000
	9	Greenock Municipal Buildings - District Court Witness Areas	Security/Reorganisation Consultant Appointment As part of old Police Building refurbishment cost estimate		£80,000
	10	Dalrymple House	Disabled access (chair lift)		£20,000
	11	Greenock Municipal Buildings - Court Yard	Resurface/Refurbish doorways		£30,000
	12	Municipal Buildings	Basement Storage/Access Phase 1		£10,000
	13	Broomhill Way Shops	Alterations to provide Link Club		£40,000
	14	Nicolson Street Offices	Relocation of Drugs team and associated works to allow other displaced Officers to be accommodated		£30,000
	15	Greenock Municipal Buildings - Former Police Building	Design/Fees Consultant Appointment Design Full feasibility to working drawings stage and costing Essential structural propping Total:	£20,000 £15,000	£35,000
	16**	Port Glasgow Municipal Buildings	Provide accommodation on upper floor Consultant Appointment Design. Full feasibility to working drawings stage and costing		£25,000

** Limit of available funding excluding item 9.

995 NEW COUNCIL TAX SYSTEM: DELAYED ISSUE OF DOCUMENTATION 995

SUBMITTED: Report dated 2 September 1998 by the Executive Director Resource Services advising the Committee of delays in moving over to the new Council Tax system and issuing amended bills and follow-up notices, together with the anticipated impact on the pattern of 1998/99 Council Tax collection.

NOTED

996 RENFREWSHIRE VALUATION JOINT BOARD: CAPITAL PROGRAMME 1998/99 996

SUBMITTED: Report dated 8 September 1998 by the Executive Director Resource Services advising of the use of the emergency powers procedure as set out in Standing Order 66 to authorise Inverclyde Council to contribute £10,691 towards Renfrewshire Valuation Joint Board's proposed Capital Programme for 1998/99.

NOTED

997 CAPITAL PROGRAMME 1998/99 - TECHNICAL PROGRESS 997

SUBMITTED: Report dated 31 August 1998 by the Director of Property and Technical Services on the technical progress of the Capital Programme 1998/99.

DECIDED:

(a) That the contents of the report be noted; and

(b) That the Committee approve the following expenditure increase in terms of the relevant Financial Regulations:-

Project Effect on

Expenditure

St John's Primary School - Demolition of Dining Hall

Contractor required to carry out additional hand demolition works

prior to machine demolition £2,000 increase

998 CAPITAL PROGRAMME 1998/99 - FINANCIAL POSITION 998

SUBMITTED: Report dated 3 September 1998 by the Executive Director Resource Services on the current position of the Capital Programme 1998/99.

NOTED

999 REVENUE BUDGET 1998/99 999

SUBMITTED: Report dated 8 September 1998 by the Executive Director Resource Services advising of the current position of the 1998/99 Revenue Budget as at 22 July 1998.

DECIDED: That the Committee note the contents of the report and approve the virement request for £15,000 from the Department of Personnel Services.

1000 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 1000

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Accommodation Requirements: Shaw Place, Greenock 2, 6 & 9

Balrossie Drive, Kilmacolm 2, 6 & 9

Corporate Property 2 & 9

Ardgowan Square, Greenock 2 & 9

Revenue Budget 1998/99: Contract Services 8

Contract Services 1998/99: Revenue Budget Savings 8

Catering Provision at Municipal Buildings, Greenock 8

Catering Provision at East Hamilton Street, Greenock 8

Balrossie Drive, Kilmacolm 2, 6 & 9

Renewal of Lease: Cathcart Street, Greenock 2, 6 & 9

New Lease of Premises: East Blackhall Street, Greenock 2, 6 & 9

Lease of Premises - Gibshill Sportsbarn, Greenock 2, 6 & 9

Former Station Car Park, Kilmacolm 2, 6 & 9

Rent Reviews 2, 6 & 9

Assignation of Lease of Premises at Nairn Road, Greenock

and New Lease of Premises at Angus Road, Greenock 2, 6 & 9

1001 ACCOMMODATION REQUIREMENTS: SHAW PLACE, GREENOCK 1001

SUBMITTED: Report dated 18 September 1998 by the Head of Property Services advising the Committee of the need to relocate the Social Work Services provided at 3 Shaw Place, Greenock.

Following discussion, Councillor Mulholland moved that the proposals outlined in the report be approved. As an amendment, Councillor Nimmo moved that consideration of the matter be deferred until residents in Broomhill Way were given the opportunity to be consulted on the proposal for the use of 7 and 8 Broomhill Way. On a vote, 1 Member voted for the amendment and 6 for the motion which was declared carried.

DECIDED: That the Committee agree that:-

(i) the proposals in general terms be approved subject to a report being submitted to and approved by the Social Work and Housing Committee for the transfer of 7 and 8 Broomhill Way between the Housing Revenue Account and the General Account;

(ii) subject to the property at Shaw Place being vacated, it be declared surplus to the Council's requirements and that it be remitted to the Head of Property Services to dispose of the property;

(iii) subject to the appropriate change of use being obtained through the Director of Planning, it be agreed that the property at Broomhill Way be utilised for the provision of a Link Club;

(iv) the relocation of services be undertaken as detailed to allow the Community Drugs Team to operate from the Nicolson Street offices;

(v) in the longer term, the upper floor of Gourock Municipal Buildings provide the necessary accommodation for certain services delivered by Inverclyde Social Work; and

(vi) the former Vango factory offices be utilised as short-term accommodation as detailed in the report.

1002 4 BALROSSIE DRIVE, KILMACOLM 1002

SUBMITTED: Report dated 11 September 1998 by the Head of Property Services advising of the use of the emergency powers procedure as set out in Standing Order 66 in respect of the disposal of 4 Balrossie Drive, Kilmacolm.

NOTED

1003 CORPORATE PROPERTY 1003

SUBMITTED: Report dated 15 September 1998 by the Chief Executive requesting the Committee to agree to a managed process of sales of land and property.

DECIDED: That consideration of proposals for disposal of the land and property be deferred in the meantime to allow further consideration of the Council's plans and requirements without prejudice to those items of land and property included in the Appendix to the report, the disposal of which has already been agreed.

1004 ARDGOWAN SQUARE, GREENOCK 1004

There was submitted a report by the Executive Director Resource Services updating the Committee on the action taken in respect of the property at Ardgowan Square, Greenock and the Committee agreed the action, all as detailed in the Appendix.

1005 REVENUE BUDGET 1998/99: CONTRACT SERVICES 1005

SUBMITTED: Report dated 4 September 1998 by the Executive Director Resource Services on the position of the Revenue Budget 1998/99 as at 22 July 1998.

NOTED

1006 CONTRACT SERVICES 1998/99: REVENUE BUDGET SAVINGS 1006

SUBMITTED: Report by Heads of Operations (Contract Services) advising of the Division's projected financial performance relative to the target agreed by the Council during the 1998/99 budget process and outlining efficiency savings proposed in the sum of £271,000 which are aimed at addressing the projected shortfall of target.

DECIDED:

(a) That the contents of the report be noted;

(b) That the Committee agree to the proposed savings in Contract Services' budget amounting to £271,000; and

1007 CATERING PROVISION AT MUNICIPAL BUILDINGS, GREENOCK 1007

SUBMITTED: Report by Head of Operations (Indoor Services) outlining the status of the catering operations at the Municipal Buildings, Greenock and requesting the Committee to consider options for future operations.

DECIDED: That it be remitted to the Head of Operations (Indoor Services) to submit a report in three months' time giving updated performance information and detailed options on future catering operations at Greenock Municipal Buildings.

1008 CATERING PROVISION AT EAST HAMILTON STREET, GREENOCK 1008

SUBMITTED: Report by Head of Operations (Indoor Services) advising the Committee of the progress of catering operations at East Hamilton Street, Greenock and considering options for future operations.

1009 2 BALROSSIE DRIVE, KILMACOLM 1009

SUBMITTED: Report dated 3 September 1998 by the Head of Property Services advising of the use of the emergency powers procedure as set out in Standing Order 66 in respect of the disposal of 2 Balrossie Drive, Kilmacolm.

DECIDED:

(a) That the contents of the report be noted; and

(b) That authority be delegated to the Director of Central Services in the usual manner to accept offers received for the remaining properties at Balrossie Drive, Kilmacolm.

1010 RENEWAL OF LEASE OF SHOP PREMISES: 41 CATHCART STREET, GREENOCK 1010

SUBMITTED: Report dated 2 September 1998 by the Head of Property Services on a request from the existing tenant Mr Franchetti to extend the current lease of the premises at 41 Cathcart Street, Greenock.

DECIDED: That it be remitted to the Head of Property Services to offer the lease of the premises at 41 Cathcart Street, Greenock to Mr Franchetti on the basis of a ten-year lease to be reviewed after five years at a rental of £6,500 per annum, on the appropriate terms and conditions.

1011 NEW LEASE OF PREMISES: 5 EAST BLACKHALL STREET, GREENOCK 1011

SUBMITTED: Report dated 2 September 1998 by the Head of Property Services on an application by Armadale Autos for the lease of premises at 5 East Blackhall Street, Greenock.

DECIDED: That it be remitted to the Head of Property Services to offer the lease of the premises at 5 East Blackhall Street, Greenock to Armadale Autos on the basis of a ten-year lease to be reviewed after five years at a rental of £4,300 per annum, on the appropriate terms and conditions.

1012 LEASE OF PREMISES - GIBSHILL SPORTSBARN, GREENOCK 1012

SUBMITTED: Report dated 27 August 1998 by the Head of Property Services seeking authority to lease the Gibshill Sportsbarn, Greenock to Unity Enterprise.

DECIDED: That it be remitted to the Head of Property Services to offer the lease of the Gibshill Sportsbarn to Unity Enterprise on the basis of a one-year lease at a rental of £2,700 per annum, reflecting the occupation of the offices within the premises, on the appropriate terms and conditions.

1013 FORMER STATION CAR PARK, KILMACOLM 1013

SUBMITTED: Report dated 2 September 1998 by the Head of Property Services on an application by Bass Taverns for the lease of the former Station Car Park, Kilmacolm.

DECIDED: That it be remitted to the Head of Property Services to offer the lease of the former Station Car Park, Kilmacolm to Bass Taverns on the basis of a twenty-five year lease at a rental of £1 per annum if asked, on the appropriate terms and conditions, including the requirement that the tenant must obtain planning and all other statutory consents for the use of the subjects of the lease.

1014 RENT REVIEWS 1014

SUBMITTED: Report dated 3 September 1998 by the Head of Property Services on rent reviews provisionally agreed with two tenants of premises as indicated in the Appendix to the report.

DECIDED: That the rent reviews be approved.

1015 ASSIGNATION OF LEASE OF SHOP PREMISES AT 7 NAIRN ROAD, GREENOCK 1015

AND NEW LEASE OF SHOP PREMISES AT 41/43 ANGUS ROAD, GREENOCK

SUBMITTED: Report dated 15 September 1998 by the Head of Property Services on the assignation of a lease of the premises at 7 Nairn Road and the renunciation of the lease of the premises at 41/43 Angus Road in favour of the granting of two separate leases.

DECIDED:

(a) That the Committee grant consent to the assignation of the lease of the shop premises at 7 Nairn Road from Mr Millar to Mr Wright and to the change of use from fish and chip shop to general grocers; and

(b) That the renunciation of the lease of the premises at 41/43 Angus Road be approved in favour of the granting of two new separate leases for each shop on the basis of a three-year lease at an initial rental of £4,625 per annum for each property and to the change of use of the shop at 41 Angus Road from newsagent to fish and chip shop.