104 TRUE COST OF COMPUTERS - TOTAL COST OF OWNERSHIP (TCO) 104

SUBMITTED: Report dated 19 January 1998 by the Director of Information Technology advising of the concept of the total cost of ownership of computer equipment and outlining the recommended best practice approach to acquiring computer equipment.

DECIDED:

(a) That the contents of the report be approved;

(b) That all IT tenders incorporate a requirement for system manageability tools;

(d) That PC replacements be evaluated against a network computer option; and

(e) That all IT acquisitions be secured through IT services.

105 APPLICATION FOR SPECIAL PROJECT GRANT: GIBSHILL COMMUNITY COUNCIL 105

SUBMITTED: Report dated 22 January 1998 by the Director of Central Services following an application for a Special Project Grant from Gibshill Community Council in the sum of £4,000 towards the purchase of a bouncy castle.

DECIDED: That the application for a Special Project Grant of £4,000 for the purchase of a bouncy castle for Gibshill Community Council be refused in view of the availability of the facility within the Council and the current restrictions on the budget for grants.

106 AUTHORITIES BUYING CONSORTIUM GLASGOW CITY COUNCIL: PROPOSED 106 WITHDRAWAL FROM CONSORTIUM MEMBERSHIP

SUBMITTED: Report dated 22 December 1997 by the Director of Central Services advising that Glasgow City Council had withdrawn its provisional intention to cease membership of the Authorities Buying Consortium after 31 March 1998.

NOTED

107 PROVISION OF VEHICLE WASH BAY FACILITIES 107

SUBMITTED: Report by the Assistant Chief Executive (Contract Services) requesting authority to invite tenders for the provision of a vehicle wash bay facility at the Council's Garage at Pottery Street, Greenock.

DECIDED:

(a) That the Committee note the present method of operation and in particular the potential Health and Safety implications of continuing with the existing working methods; and

(b) That it be remitted to the Director of Central Services to invite tenders for the provision of a vehicle wash bay facility, the project to be contained within existing budgets.

108 SMOKING IN THE WORKPLACE 108

SUBMITTED: Report dated 15 January 1998 by the Director of Personnel Services recommending the adoption of a Policy on Smoking in the Workplace to be applicable to all Council premises.

DECIDED:

(a) That it be remitted to the Director of Personnel Services to discuss the proposals further with the appropriate Trades Unions through the respective Joint Consultative Committees and that a report be submitted to a future meeting of the Committee; and

(b) That in the meantime the Director of Personnel Services reiterate the existing Policy on Smoking in the Workplace to all employees of the Council.

109 RECRUITMENT AND SELECTION - POLICY AND PROCEDURES 109

SUBMITTED: Report dated 20 January 1998 by the Director of Personnel Services recommending a Policy and related Procedure in relation to Recruitment and Selection of employees.

DECIDED: That the Policy and Procedures on Recruitment and Selection as detailed in the appendix to the report be approved.

110 HECTOR McNEIL BATHS - PROPOSED NEW ARRANGEMENTS 110

SUBMITTED: Report dated 22 January 1998 by the Director of Property and Technical Services advising of alternative proposals with respect to the mothballing and use of the Hector McNeil Baths and seeking approval to vary the extent of the mothballing to be undertaken, specifically to limit the boarding up of the property to first floor level.

DECIDED:

(a) That the contents of the report be noted and that the Committee approve limiting the boarding up of the Hector McNeil Baths to the extent carried out to date;

(b) That approval be given to the proposed relocation of local drama groups and the continuation of the security measures as detailed in the report subject to confirmation by the Assessor that the building will have a nil value for rating purposes; and

(c) That it be remitted to the Director of Property and Technical Services to continue pursuance of best value in the case of the Hector McNeil building until such time as the future use of the property has been determined.

111 DISABLED ACCESS 111

SUBMITTED: Report dated 26 January 1998 by the Director of Property and Technical Services on the provision of disabled access projects within the Council's properties.

DECIDED:

(a) That the Committee note work already carried out to provide a disabled access facility to Greenock Town Hall but that the Director of Property and Technical Services submit a report to the next meeting of the Committee detailing how the work was actioned; and

(b) That the progression of the following projects be approved:-

Item Estimated Cost

McLean Museum £5,000

Social Work Headquarters, Dalrymple Street, Greenock £20,000

Miscellaneous Items £6,000; and

(c) That the projects relating to Greenock Municipal Buildings Main Entrance and Carriageway Entrance to Reception be deferred meantime.

112 MAJOR REPAIRS BUDGET - ST PATRICK'S PRIMARY SCHOOL: RENEWAL OF 112

FLAT ROOF COVERING

SUBMITTED: Report dated January 1998 by the Director of Property and Technical Services advising of funding available for the re-roofing project at St Patrick's School at an estimated cost of £280,000 and requesting approval to seek tenders for the project.

DECIDED:

(a) That the project to renew the roof covering and replacement of facia at St Patrick's Primary School be undertaken as a single contract for the whole school at an estimated cost of £280,000;

(b) That funding for the project be on the following basis:-

1997/98 - Major Repairs Maintenance Budget £40,000

1997/98 - Scottish Office additional funding £100,000

1998/99 - Major Repairs Maintenance Budget £140,000; and

(c) That it be remitted to the Director of Central Services to invite tenders for the project and thereafter delegated authority be granted to the Director of Central Services in consultation with the Convener, Vice-Convener and a Member of the Minority Groups to accept the lowest tender received for the project, where the lowest tender is more than 10% higher than the approved estimate.

113 ACCOMMODATION WORKS 113

SUBMITTED: Report dated 30 January 1998 by the Director of Property and Technical Services on the position with regard to Accommodation Works 1997/98.

DECIDED:

(a) That consideration of the report be continued and that the Director of Property and Technical Services submit a further report detailing how the Accommodation Works were actioned to the next meeting of the Committee; and

(b) That, in the meantime, the projects identified in the report at paragraphs 3.3 (Computer Room), 3.11 (Basement and Access - Provision of Security System), 4.1 (District Court Offices) and 4.2 (District Court) be progressed.

114 CAPITAL PROGRAMME 1997/98 - TECHNICAL PROGRESS 114

SUBMITTED: Report dated 9 January 1998 by the Director of Property and Technical Services on the technical progress of the Capital Programme 1997/98.

DECIDED:

(a) That the contents of the report be noted; and

(b) That the Committee approve the following expenditure decrease in terms of the relevant financial regulations.

Project Effect on Expenditure

Demolition of Baling Plant - Pottery Street

Anticipated Final Account 17.82% less than accepted tender £1,742 decrease

115 CAPITAL PROGRAMME 1997/98 - FINANCIAL POSITION 115

SUBMITTED: Report dated 21 January 1998 by the Director of Finance on the current position of the Capital Programme 1997/98.

NOTED

116 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 116

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Capital Programme 1997/98 Major Repairs - St Columba's High School 6 & 8

Personnel Services Department - Ill Health Retiral 1

Stewart Centre : Improvement Works Loan 8 & 9

Vehicle Maintenance Contract : Report on Tender 6 & 8

Tender Analysis 6

Major Repairs Budget : Greenock Municipal Buildings - Rewiring Phase 2 6 & 8

Former Station Yard Car Park - Lochwinnoch Road, Kilmacolm 6, 8 & 9

Termination of Lease - Drumfrochar Industrial Estate, Greenock 2, 6 & 9

New Lease - Roof of Ravenscraig Court, Greenock 2, 6 & 9

Proposed Excambion : Marloch Avenue, Port Glasgow 2, 6 & 9

New Lease - Lynedoch Industrial Estate, Greenock 2, 6 & 9

Rent Reviews 2, 6 & 9

Provision of Telecommunications Services 6, 8 & 9

117 CAPITAL PROGRAMME 1997/98: MAJOR REPAIRS: ST COLUMBA'S HIGH SCHOOL 117

SUBMITTED: Report by the Director of Property and Technical Services advising of tenders received for the re-roofing of St Columba's High School, Gourock and seeking approval to accept the lowest tender.

DECIDED:

(a) That the Committee approve the inclusion of the optional extra works which were priced as part of the tender return and that it be remitted to the Director of Central Services to accept the lowest tender, that by Topek (BUR) Ltd, in the sum of £63,022.42; and

(b) That the additional expenditure be contained within the overall major repairs budget allowance.

118 PERSONNEL SERVICES DEPARTMENT - ILL HEALTH RETIRAL 118

SUBMITTED: Report dated 16 January 1998 by the Director of Personnel Services advising of the use of emergency powers under Standing Order 66 in respect of the release of the Personnel Services Department's Head of Operations on the grounds of ill health.

NOTED

119 STEWART CENTRE: IMPROVEMENT WORKS LOAN 119

SUBMITTED: Report dated 23 December 1997 by the Director of Finance advising of the use of emergency powers under Standing Order 66 to extend the amount of loan to the Stewart Centre Ltd in respect of the improvement and refurbishment of their premises from £500,000 to a maximum of £515,000.

NOTED

120 VEHICLE MAINTENANCE CONTRACT: REPORT ON TENDER 120

SUBMITTED: Report dated 22 January 1998 by the Director of Central Services on a tender received for the repairs and maintenance contract for the Council's fleet of vehicles and major items of plant and equipment.

DECIDED: That it be remitted to the Director of Central Services to accept the tender submitted by the Contract Services Division, Inverclyde Council in the corrected sum of £637,856.32.

121 TENDER ANALYSIS 121

SUBMITTED: Report by the Assistant Chief Executive, (Contract Services) advising of the outcome of competitive tenders submitted by the Contract Services Division since the beginning of the current financial year 1997/98.

NOTED

122 MAJOR REPAIRS BUDGET: GREENOCK MUNICIPAL BUILDINGS - REWIRING 122

PHASE 2

SUBMITTED: Report by the Director of Property and Technical Services on 5 tenders received for the Rewiring Project for Phase 2 of Greenock Municipal Buildings.

DECIDED:

(a) That the Committee approve the works included in the current tender document to be undertaken as a single project financed over 2 financial years;

(b) That it be remitted to the Director of Central Services to accept the tender from Inverclyde Council's Contract Services Division in the sum of £170,139.15; and

(c) That it be remitted to the Director of Property and Technical Services to progress the project over 2 financial years achieving the spend profile outlined in the report.

123 FORMER STATION YARD CAR PARK - LOCHWINNOCH ROAD, KILMACOLM 123

SUBMITTED: Report by the Director of Property and Technical Services seeking authority to dispose of part of the Council's land interest at the former Station Yard Car Park, Lochwinnoch Road, Kilmacolm to Bass Taverns/Tennents Taverns for the purpose of providing a car park in connection with their business at the Pullman Public House.

DECIDED: That the Committee approve the disposal of the site shown hatched on the plan appended to the report on the terms and conditions as detailed therein for the sum of £20,000.

124 UNITS 1-4 DRUMFROCHAR INDUSTRIAL ESTATE, GREENOCK - TERMINATION 124

OF LEASE

SUBMITTED: Report dated 15 January 1998 by the Director of Property and Technical Services advising of the termination of a Lease by Claremont Electronics at Units 1-4 Drumfrochar Industrial Estate, Greenock from 6 February 1998.

NOTED

125 NEW LEASE - ROOF OF RAVENSCRAIG COURT, GREENOCK 125

SUBMITTED: Report dated 14 January 1998 by the Director of Property and Technical Services on an application from Mercury One-2-One for the lease of part of the roof at Ravenscraig Court, Greenock.

DECIDED: That it be remitted to the Director of Property and Technical Services to offer the Lease of the roof of Ravenscraig Court, Greenock to Mercury One-2-One on the basis of a rental of £5,000 per annum subject to five year reviews, on the appropriate terms and conditions.

126 3 MARLOCH AVENUE, PORT GLASGOW - PROPOSED EXCAMBION 126

SUBMITTED: Report dated 14 January 1998 by the Director of Property and Technical Services on a proposed excambion of an area of garden ground at 3 Marloch Avenue, Port Glasgow.

DECIDED: That approval be given to the excambion of ground between Inverclyde Council and Mrs M Gemmell as detailed in the report, on the appropriate terms and conditions.

127 NEW LEASE OF PREMISES: UNIT 28/28A LYNEDOCH INDUSTRIAL ESTATE, 127

GREENOCK

SUBMITTED: Report dated 15 January 1998 by the Director of Property and Technical Services on an application from R Williams, Double Glazing for the lease of premises at Unit 28/28A Lynedoch Industrial Estate, Greenock following the renunciation of the lease by Mr Williams at Units 21 and 22 Lynedoch Industrial Estate.

DECIDED:

(a) That the Committee note the renunciation of the Lease of Units 21 and 22 Lynedoch Industrial Estate by Mr R Williams; and

(b) That it be remitted to the Director of Property and Technical Services to offer the lease of the premises at Unit 28/28A Lynedoch Industrial Estate, Greenock to R Williams Double Glazing, on the basis of a 5 year lease at a rental of £11,200 per annum, on the appropriate terms and conditions.

128 RENT REVIEWS 128

SUBMITTED: Report dated 14 January 1998 by the Director of Property and Technical Services on rent reviews provisionally agreed with 10 tenants of premises as detailed in the appendix to the report.

DECIDED: That the rent reviews be approved.

129 PROVISION OF TELECOMMUNICATIONS SERVICES 129

SUBMITTED: Report dated 15 January 1998 by the Director of Information Technology advising of the use of emergency powers under Standing Order 66 to accept a tender from CableTel for the provision of telecommunication services (Voice and Data) and subject to funding approval on behalf of the Policy and Strategy Committee to authorise investment in telecommunications facilities on a 'spend to save' basis.

DECIDED: That the Committee note the use of the emergency powers procedure under Standing Order 66 to authorise (i) acceptance of the tender from CableTel for the provision of telecommunications services for a period of 3 years with the option to extend for a further 2 years on a year by year basis and (ii) that subject to funding approval on behalf of the Policy and Strategy Committee to authorise the supply and installation of telephony equipment for the sum of £850,000 as a proposal for implementation prior to 31 March 1998.