COMMUNITY AND PROTECTIVE SERVICES COMMITTEE

THURSDAY 9 DECEMBER 1999 - 3.00pm

Present:- Provost Roach, Councillors Calvert, Robertson (A), Morrison (M), Robertson (Y), McCormick, Blair and Hunter, Councillor Morrison (M), Convener, in the Chair.

In attendance:- The Director of Community and Protective Services, Mr A Puckrin (for the Director of Resource Services), the Director of Central Services, the Director of Leisure Services, the Chief Environmental Services Officer and Mr A Gerrard (for the Head of Property Services).

The following paragraphs are submitted for information only, having been dealt with under the powers delegated to the Committee.

1251 ADDITIONAL AGENDA ITEM 1251

The Convener referred to a report by the Director of Community and Protective Services on a request to remove the curling pad ice to allow the local curlers to hold a Millennium Ceilidh on 15 January 2000. The Convener indicated that consideration of the item was urgent to allow arrangements to be made and this was unanimously agreed in terms of the relevant Standing Order.

1252 REVENUE BUDGET 1999/2000 1252

SUBMITTED: Report dated 18 November 1999 by the Director of Resource Services on the current position of the Revenue Budget as at 13 October 1999 and advising of a projected net overspend of £29,580. The report also advised of a request for virement from Community Support Services for the provision of heat and light at community centre halls and for the employment of manual sessional staff from sessional teachers in Community Education in the sum of £24,770.

DECIDED: That the contents of the report be noted and that the virement requested by Community Services in the sum of £24,770 from the Halls, Heat and Light and Community Education Teachers’ budget to the Community Centres Heat and Light and Community Education Wages budget be approved.

1253 CAPITAL PROGRAMME 1999/2000: FINANCIAL PROGRESS 1253

SUBMITTED: Report dated 22 November 1999 by the Director of Resource Services detailing the financial position in respect of the current and proposed projects included in the 1999/2000 Capital Programme.

NOTED

1254 CAPITAL PROGRAMME 1999/2000: TECHNICAL PROGRESS 1254

SUBMITTED: Report dated 12 November 1999 by the Director of Community and Protective Services advising of the progress on site of current projects.

NOTED

1255 BEST KEPT GARDEN COMPETITION 1255

SUBMITTED: Report dated 27 October 1999 by the Director of Community and Protective Services advising of the results of the Best Kept Garden Competition 1999.

DECIDED:

(a) That the contents of the report be noted and that the competition continue to be supported;

(b) That the marketing material, entry forms and advertising include the Invest in Inverclyde logo;

(c) That as a number of schools have gardens within their facilities, a new competition category be introduced into the event; and

(d) That a policy of continuous improvement of events be supported subject to revenue budget constraints.

1256 MILLENNIUM EVENTS PROGRAMME 1256

SUBMITTED: Report dated 18 November 1999 by the Director of Community and Protective Services advising of current arrangements to provide a programme of events in Inverclyde throughout the Millennium.

DECIDED: That consideration of the report be deferred to the next meeting of the Committee to allow the outcome of discussions on the Revenue Budget 2000/2001 to be taken into account and to permit suggestions for Millennium events from the Corporate Management Team and Members to be included for consideration by the Committee.

Councillor Blair requested that his dissent with regard to this decision be recorded and this was agreed.

1257 MILLENNIUM BIG BAND SUPPER DANCE 1257

SUBMITTED: Report dated 2 November 1999 by the Director of Community and Protective Services advising of a request from the Bill Fanning Orchestra with regard to holding a Millennium Big Band Supper Dance to raise funds for charity on 19 May 2000 and that the Council make a contribution from the Common Good Fund to meet the organiser’s additional costs of holding the event.

DECIDED:

(a) That the holding of a Big Band Supper Dance be approved and that the Policy and Strategy Committee be requested to make a contribution in the sum of £1,700 from the Common Good Fund towards the organiser’s additional costs of holding the event; and

(b) That it be remitted to the Director of Leisure Service to progress the event in conjunction with the other members of the organising group.

1258 WEST AREA INSTITUTE OF SPORT 1258

SUBMITTED: Report dated 18 November 1999 by the Director of Community and Protective Services advising of the ongoing developments in connection with the West Area Institute of Sport and making recommendations in respect of Inverclyde Council’s support and input into the organisation.

DECIDED:

(a) That the Council endorse the national and area based institute approach to the development of sporting talent;

(b) That the organisation’s proposals be endorsed and that the Director of Leisure Services be authorised to represent Inverclyde Council’s interest in the formalisation of the institute;

(d) That it be remitted to the Director of Leisure Services to submit further reports as required on the progress of the organisation.

1259 WATERFRONT LEISURE COMPLEX: UPDATE 1259

SUBMITTED: Report dated 18 November 1999 by the Director of Leisure Services advising of the action taken to promote and develop the complex.

NOTED

1260 LEISURE MANAGEMENT FACILITIES: STATISTICAL INFORMATION 1260

SUBMITTED: Report dated 17 November 1999 by the Director of Community and Protective Services advising of the number of users of facilities run under the leisure management contract in respect of Leisure Services for the period from 4 October 1999 to 14 November 1999.

DECIDED: That the content of the report be noted and the action taken to ensure target attendances be approved.

1261 LEISURE PASS SCHEME 1261

SUBMITTED: Report dated 7 November 1999 by the Director of Community and Protective Services advising of the reasons why there is a projected shortfall in Leisure Pass sale income of £44,000 in the current financial year.

DECIDED: That the contents of the report be noted and that it be remitted to the Director of Leisure Services to submit a further report on extending the benefits of the Leisure Pass Scheme across a wider range of Council Services.

1262 WATERFRONT LEISURE COMPLEX: CURLERS MILLENNIUM CEILIDH 1262

SUBMITTED: Report by the Director of Community and Protective Services advising of a request from the local curlers to hold a Millennium Ceilidh on 15 January 2000 and for the need to remove the curling pad ice in order to hold the event.

DECIDED: That the holding of the event be approved and that the closure of the curling ice rink from 12 to 18 January 2000 in order to stage the event be agreed.

1263 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 1263

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Gourock Pool Essential Mechanical Plant Replacement 8

Revocation of Closing Orders 6

Request for Permission to Tender: Dog Warden Contract 6 & 8

Knocknairshill Cemetery Phase 2B/3: Report on Tenders:

Use of Emergency Powers 6, 8 & 9

Provision of Sunbeds 6 & 8

Leisure Facilities Income Information 9

Revenue Budget 1999/2000: DSO 9

1264 GOUROCK POOL ESSENTIAL MECHANICAL PLANT REPLACEMENT 1264

SUBMITTED: Report dated 17 November 1999 by the Director of Leisure Services advising of the current condition of mechanical plant serving Gourock Pool and making recommendations with regard to short-term and long-term measures available to keep the pool services operational for summer 2000.

DECIDED:

(a) That a request be made to the Policy and Strategy Committee for funding of £47,000 in respect of the short-term measures which are required to be carried out immediately as detailed in the report; and

(b) That the long-term measures identified in the report be included in the Capital Plan for consideration for funding in 2000/2001.

1265 REVOCATION OF CLOSING ORDERS 1265

SUBMITTED: Report dated 28 October 1999 by the Director of Community and Protective Services requesting the Council to make the necessary orders to revoke the Closing Order in respect of properties at 32 Margaret Street/62 Union Street, Greenock.

DECIDED: That the Closing Orders in respect of properties at 32 Margaret Street/62 Union Street, Greenock be revoked.

1266 RENEWAL OF DOG WARDEN CONTRACT 1266

SUBMITTED: Report dated 25 November 1999 by the Director of Community and Protective Services advising that the Dog Warden Contract is due for renewal on 31 January 2000 and requesting that tenders be sought for further provision of the service.

DECIDED: That it be remitted to the Director of Central Services in consultation with other Officers to arrange for the invitation of competitive tenders for the provision of a Dog Warden Service and that tenders be accepted in accordance with the Financial Regulations and Standing Orders relating to Contracts.

1267 KNOCKNAIRSHILL CEMETERY PHASE 2B/3: REPORT ON TENDERS 1267

SUBMITTED: Report dated 22 November 1999 by the Head of Property Services on tenders returned for the work to Knocknairshill Cemetery Phase 2B. The report advised that following consultation with the Chief Executive, Councillors Morrison (M), McCormick and Hunter the tender submitted by Stewart Landscapes Contracts Ltd in the sum of £314,602.43 was accepted under Standing Order 66A.

NOTED

1268 PROVISION OF SUNBEDS 1268

SUBMITTED: Report dated 17 November 1999 by the Director of Community and Protective Services advising of the recent advice received from the Health Education Board for Scotland which was circulated to all Councils by COSLA. The report advised of the safety issues relating to the use of sunbeds and the income generated from the use of the Council’s sunbeds situated within various leisure facilities.

DECIDED: That the sunbed service provided by the Council be discontinued and that it be remitted to the Director of Central Services to submit a report to the Policy and Strategy Committee advising of this decision and seeking approval for consequent budget adjustments following the loss of income.

1269 LEISURE FACILITIES INCOME INFORMATION 1269

SUBMITTED: Report dated 6 October 1999 by the Director of Leisure Services advising of the income from facilities run under the Leisure Management Contract in Leisure Services for the period from 4 October 1999 to 14 November 1999.

DECIDED: That the contents of the report be noted and that the action taken to ensure the achievement of target income be approved.

1270 REVENUE BUDGET 1999/2000: DSO 1270

SUBMITTED: Report dated 18 November 1999 by the Director of Resource Services setting out the position of the DSO Revenue Budget as at 13 October 1999 and advising that the current overall projected position is £59,550 short of the target set by the Council.

NOTED