COMMUNITY AND PROTECTIVE SERVICES COMMITTEE

THURSDAY 14 JANUARY 1999 - 3.00pm

Present:- Provost Allan, Councillors Calvert, Robertson (A), Morrison (M), Roach, Sir Simpson Stevenson and Hunter, Councillor Morrison (M), Convener, in the Chair.

In attendance:- The Executive Director Community and Protective Services, Mr A Puckrin (for the Executive Director Resource Services), Mr C Clelland (for the Executive Director Legal, Information and Support Services), the Director of Central Services, the Director of Leisure Services, the Chief Environmental Services Officer, Head of Property Services, Head of Parks, Transport and Cleansing Services, Head of Community Support Services and Head of Trading Standard Services.

Apologies for absence were intimated on behalf of Councillors Jackson, Robertson (Y), Mulholland and Finnie.

The following paragraphs are submitted for information only, having been dealt with under the powers delegated to the Committee.

56 ADDITIONAL AGENDA ITEM 56

The Convener referred to a report by the Executive Director Community and Protective Services on a proposed temporary waste disposal contract which if approved, would require the Council to give notice to terminate the current agreement with a waste disposal company and contract for 12 months with an alternative company. She indicated that consideration of the item was urgent to allow savings to be made if the proposal was accepted and that the item be added to the Agenda. This was unanimously agreed in terms of the relevant Standing Order.

57 CAPITAL PROGRAMME 1998/99: FINANCIAL POSITION 57

SUBMITTED: Report dated 16 December 1998 by the Executive Director Resource Services detailing the financial position in respect of the current and proposed projects included in the 1998/99 Capital Programme. The report advised that the latest total estimated cost of the projects was £21,000 in excess of the approved budget.

DECIDED:

(a) That it be remitted to the Executive Director Community and Protective Services to find compensatory savings from within the Community Services Capital Programme to fund the increase in costs; and

(b) That the position be otherwise noted.

58 REVENUE BUDGET 1998/99 58

SUBMITTED: Report dated 5 January 1999 by the Executive Director Resource Services on the current position of the Revenue Budget as at 9 December 1998 and advising of the

projected underspend of £64,960.

NOTED

59 TRAFFIC MANAGEMENT BUDGET VIREMENT 59

SUBMITTED: Report dated 15 December 1998 by the Executive Director Community and Protective Services seeking approval of the virement of finances from the Grounds Maintenance DSO Materials Budget in the sum of £10,000.

DECIDED:

(a) That the virement of £10,000 from the Ground Maintenance DSO’s Materials Budget to the Traffic Management Budget to balance a projected overspend in the Traffic Management Budget be agreed; and

(b) That it be remitted to the Executive Director Community and Protective Services in consultation with the Depute Chief Executive to make a submission to the Scottish Office on their contribution to the cost of the maintenance of the flower beds and tubs situated on the A8 trunk road.

60 WATERFRONT LEISURE COMPLEX - UPDATE 60

SUBMITTED: Report dated 10 December 1998 by the Executive Director Community and Protective Services advising of the action taken to promote and develop the complex.

NOTED

61 WATERFRONT LEISURE COMPLEX - MEMBERSHIP SCHEME 61

SUBMITTED: Report dated 10 December 1998 by the Executive Director Community and Protective Services setting out a proposed alteration to the Membership Scheme with regard to the methods of payment.

DECIDED: That the alteration to the Membership Scheme at the Waterfront Complex to remove the cash payment option be agreed.

62 CLIENT REPORT 62

SUBMITTED: Report dated 10 December 1998 by the Executive Director Community and Protective Services advising of the Ground Maintenance Contractors performance, identifying ongoing works and forecasting items which require to be addressed in the forthcoming period.

DECIDED: That the contents of the report be noted and that the action taken to manage the Grounds Maintenance Contracts be approved.

63 LEISURE MANAGEMENT FACILITIES: STATISTICAL INFORMATION 63

SUBMITTED: Report dated 14 December 1998 by the Executive Director Community and Protective Services advising of the number of users of facilities run under the Leisure Management Contract in respect of Leisure Services for the period from 2 November 1998 to 13 December 1998.

DECIDED: That the contents of the report be noted and that the action taken to ensure target attendances be approved.

64 PLAY DEVELOPMENT - REQUEST TO TENDER 64

SUBMITTED: Report dated 18 December 1998 by the Executive Director Community and Protective Services recommending the removal and replacement of play equipment at Cumberland Court and the removal of play equipment at Cumberland Road, Oronsay Avenue and Prospecthill Street as the priority projects for play area developments and seeking authority for the invitation and acceptance of tenders for such works. The report advised that the total estimated cost of the project was £50,000 including an allowance for professional fees.

DECIDED: That approval be given to proceed to tender for the works described in the report and that authority be delegated to the Executive Director Legal, Information and Support Services in consultation with the appropriate Officers and after consultation with the Convener, Vice-Convener and a Member of the Minority Groups to accept the lowest tender provided that it is no more than 10% greater than the budget estimate of £50,000 and that the Chief Executive and the Executive Director Resource Services agree that acceptance will not breach the Scottish Office Capital Expenditure Guidelines.

65 SCOTTISH OFFICE REPORT - “COMMUNITIES: CHANGE THROUGH LEARNING” 65

SUBMITTED: Report dated December 1998 by the Executive Director Community and Protective Services advising of the Scottish Office report on the future of education in the community and showing how the newly formed Community Support Services will address the Council’s response to the Scottish Office report.

DECIDED:

(a) That the significance of the Scottish Office report be recognised;

(b) That it be remitted to the Executive Director Community and Protective Services to co-ordinate a response to the document; and

(c) That it be agreed that the Community Support Services service plan which will be compiled as part of the requirement of Best Value integrate the findings of the report at a local level.

66 APPLICATION FOR LEASE OF PARKLEA PLAYING FIELDS - ANNUAL JUNIOR AND 66

JUVENILE RALLY, SATURDAY 5 JUNE 1999

SUBMITTED: Report dated 21 December 1998 by the Executive Director Community and Protective Services on an application by the Loyal Orange Institution of Scotland to hold the annual junior and juvenile rally at Parklea Playing Fields on 5 June 1999.

DECIDED: That permission be granted for the event to take place on Saturday 5 June 1999 at Parklea Playing Fields.

67 LEISURE AND RECREATION - UNALLOCATED SAVINGS 67

It was noted that this report was withdrawn.

68 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 68

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Fitness Suite Developments at Greenock Sports Centre, Gourock

Outdoor Pool and Boglestone Community Centre 6 & 8

Waterfront Leisure Complex 10

Leisure Management Facilities - Income Information 9

Revenue Budget 1998/99 - Parks, Transport, Cleansing and Catering 9

Revenue Budget 1998/99 - Leisure Management DSO 9

Temporary Waste Disposal Contract: Proposed Arrangements for

Contract 6 & 8

69 FITNESS SUITE DEVELOPMENTS AT GREENOCK SPORTS CENTRE, GOUROCK 69

OUTDOOR POOL AND BOGLESTONE COMMUNITY CENTRE

SUBMITTED: Report dated 23 December 1998 by the Executive Director Community and Protective Services advising of the current position with regard to the contractual arrangements concluded with Pulse Fitness in respect of the Fitness Suite developments at Greenock Sports Centre, Gourock Outdoor Pool and Boglestone Community Centre. The report advised of the use of the emergency powers procedure as set out under Standing Order 66 to authorise the assignation of the existing agreement to Rock Merchanting Ltd and to conclude the direct lease with the relevant leasing company accompanied by financial support from Caverdale Group plc.

DECIDED:

(a) That the terms agreed relative to the Fitness Suite developments at Greenock Sports Centre, Gourock Outdoor Pool and Boglestone Community Centre be noted; and

(b) That the action taken by the Executive Director Legal, Information and Support Services under Standing Order 66 be noted.

70 WATERFRONT LEISURE COMPLEX - TENDER APPROVAL 70

SUBMITTED: Report by the Executive Director Community and Protective Services requesting approval to seek tenders for the maintenance of the Building Management System which controls all the air handling, water heating etc. for the buildings through a centralised computer control terminal at the Waterfront Leisure Complex. The report advised that the works are of a specialist nature and requested that the companies detailed in the report be included on the tender list.

DECIDED:

(a) That the companies detailed in the report be included on the tender list for the Building Management System; and

(b) That tenders be sought from these companies for the maintenance of the Building Management System at the Waterfront Leisure Complex for a period of 5 years.

71 LEISURE MANAGEMENT FACILITIES - INCOME INFORMATION 71

SUBMITTED: Report dated 15 December 1998 by the Executive Director Community and Protective Services advising of the income from facilities run under the Leisure Management Contract and Leisure Services for the period from 2 November 1998 to 13 December 1998.

DECIDED: That the contents of the report be noted and that the action taken to ensure target income is achieved be approved.

72 REVENUE BUDGET 1998/99 - PARKS, TRANSPORT, CLEANSING AND CATERING 72

SUBMITTED: Report dated 6 January 1999 by the Executive Director Resource Services setting out the position of the Contract Services Revenue Budget as at 9 December 1998.

NOTED

73 REVENUE BUDGET 1998/99 - LEISURE MANAGEMENT DSO 73

SUBMITTED: Report dated 18 December 1998 by the Executive Director Resource Services setting out the position of the DSO Revenue Budget as at 9 December 1998.

DECIDED:

(a) That the projected shortfall of £86,700 in the DSO Revenue Budget be noted;

(b) That it be remitted to the Director of Leisure Services to prepare a report detailing further action and income projections; and

74 TEMPORARY WASTE DISPOSAL CONTRACT - PROPOSED ARRANGEMENTS FOR, 74

CONTRACT

There was submitted a report by the Executive Director Community and Protective Services on the position of the temporary waste disposal contract and the Committee agreed that an alternative agreement for the contract be entered into, all as detailed in the Appendix.